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I would like to book…
I wish to book…
Do you have any vacancies on…
I would like to reserve a room on the…
We would like to reserve one of your conference rooms with seating capacity for 100 people.
I would like to reserve…in the name of...
We also need the following equipment and services:
Would it be possible to change the date of the booking to…
Unfortunately I am double booked on the day we arranged. Would it be possible to reserve the room for another date?
I am afraid I must ask you to alter my booking from…to…
Formal, very polite
I would like to reserve an additional room, where lunch will be served after the meeting.
I'm afraid I have to cancel our reservation for…because…
Owing to…, I am afraid that I must cancel my booking.
Unfortunately I have to cancel our reservation for a small conference room and a three course dinner.
I could not reach you on the phone, so I am writing you this mail to tell you I have to cancel our reservation for the conference room. I'm extremely sorry for any inconvenience caused.