English | Phrases - Business | Letter

Letter - Address

Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
American address format:
Name of recipient
Company name
Street number + street name
Name of town + state abbreviation + zip code
Mr. Adam Smith
Smith's Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
Mr. Adam Smith
Smith's Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
British and Irish address format:
Name of recipient
Company name
Number + street name
Town/city name
County
Postal code
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
Canadian address format:
Name of recipient
Company name
Street number + street name
Name of town + province abbreviation + postal code
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Australian address format:
Name of recipient
Company name
Street number + street name
Name of province
Town/city name + postal code
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
New Zealand address format:
Name of recipient
Company name
Number + street name
Suburb/RD number/PO box
Town/city + postal code
Mr. N. Summerbee
Tyres of Manhattan.
335 Main Street
New York NY 92926
Mr. N. Summerbee
Tyres of Manhattan.
335 Main Street
New York NY 92926
Standard English Address format: name of recipient, company name, street number + street name, name of town + region/state + zip/postal code.

Letter - Opening

السيد الرئيس المحترم،
Dear Mr. President,
Very formal, recipient has a special title that must be used in place of their name
سيدي المحترم،
Dear Sir,
Formal, male recipient, name unknown
السيدة المحترمة،
Dear Madam,
Formal, female recipient, name unknown
السيد المحترم \ السيدة المحترمة،
Dear Sir / Madam,
Formal, recipient name and gender unknown
السادة المحترمون،
Dear Sirs,
Formal, when addressing several unknown people or a whole department
إلى مَنْ يهمّه الأمر،
To whom it may concern,
Formal, recipient/s name and gender completely unknown
السيد أحمد المحترم،
Dear Mr. Smith,
Formal, male recipient, name known
السيدة نادية المحترمة،
Dear Mrs. Smith,
Formal, female recipient, married, name known
عزيزتي الآنسة نادية،
Dear Miss Smith,
Formal, female recipient, single, name known
عزيزتي السيدة نادية،
Dear Ms. Smith,
Formal, female recipient, name known, marital status unknown
عزيزي أحمد كرم،
Dear John Smith,
Less formal, one has done business with the recipient before
عزيزي أحمد،
Dear John,
Informal, one is personal friends with the recipient, relatively uncommon
نكتب لكم بخصوص...
We are writing to you regarding…
Formal, to open on behalf of the whole company
نكتب لكم بخصوص...
We are writing in connection with...
Formal, to open on behalf of the whole company
وعلاوة على ذلك...
Further to…
Formal, to open regarding something you have seen from the company you are contacting
بالنسبة إلى...
With reference to…
Formal, to open regarding something you have seen from the company you are contacting
أكتب للاستفسار عن...
I am writing to enquire about…
Less formal, to open on behalf of yourself for your company
أكتب إليك نيابة عن...
I am writing to you on behalf of...
Formal, when writing for someone else
لقد تم ترشيح شركتم...
Your company was highly recommended by…
Formal, polite way of opening

Letter - Main Body

هل تمانع لو...
Would you mind if…
Formal request, tentative
هلاّ تفضلت بـ...
Would you be so kind as to…
Formal request, tentative
سأكون ممتنّا إذا...
I would be most obliged if…
Formal request, tentative
سنكون في غاية الامتنان إذا تكرمت بإرسال معلومات أكثر بخصوص...
We would appreciate it if you could send us more detailed information about…
Formal request, very polite
سأكون شاكرا إذا تكرمت...
I would be grateful if you could...
Formal request, very polite
هل تستطيع من فضلك أن ترسل لي...
Would you please send me…
Formal request, polite
نحن مهتمون بالحصول \ استقبال...
We are interested in obtaining/receiving…
Formal request, polite
يجب أنْ أسألك ما إذا
I must ask you whether...
Formal request, polite
هل تستطيع أنْ توصي بأن...
Could you recommend…
Formal request, direct
هل تستطيع أن ترسل لي من فضلك...
Would you please send me…
Formal request, direct
مطلوب منكم أن... بشكل عاجل
You are urgently requested to…
Formal request, very direct
سنكون مُمتنين لو...
We would be grateful if…
Formal request, polite, on behalf of the company
ما هي قائمة أسعارك الحالية لـ...
What is your current list price for…
Formal specific request, direct
نحن مهتمون بـ... ونَودّ أن نعرف...
We are interested in ... and we would like to know ...
Formal enquiry, direct
نفهم من إعلانك أنك تنتج...
We understand from your advertisment that you produce…
Formal enquiry, direct
لدينا نية في أنْ...…
It is our intention to…
Formal statement of intent, direct
لقد درسنا اقتراحك بعناية و...
We carefully considered your proposal and…
Formal, leading to a decision regarding a business deal
يؤسفنا أن نعلمك أنّ...
We are sorry to inform you that…
Formal, rejection of a business deal or showing no interest in an offer

Letter - Closing

أرجو أنْ تتصل بي، إذا احتجت أي مساعدة إضافية
If you need any additional assistance, please contact me.
Formal, very polite
نرجو أن تعلمنا إذا كان بمستطاعنا أن نقدم لك أي مساعدة إضافية.
If we can be of any further assistance, please let us know.
Formal, very polite
لك منا بالغ الشكر مسبقا...
Thanking you in advance…
Formal, very polite
أرجو ألاّ تتردد في الاتصال بي إذا احتجت أي معلومات إضافية.
Should you need any further information, please do not hesitate to contact me.
Formal, very polite
سأكون ممنونا لك كل الامتنان إذا كان بوسعك أن تنظر في هذا المسألة بأسرع وقت ممكن.
I would be most grateful if you would look into this matter as soon as possible.
Formal, very polite
أرجو أن تردّ بأسرع وقت ممكن لأنّ...
Please reply as soon as possible because…
Formal, polite
لا تتردّد في الاتصال بي إذا كنت محتاجا لأيّ معلومات إضافية.
If you require any further information, feel free to contact me.
Formal, polite
وإنني لأتطلع إلى إمكانية العمل معا.
I look forward to the possibility of working together.
Formal, polite
شكرا لمساعدتك في هذه المسألة.
Thank you for your help in this matter.
Formal, polite
وإنني لأتطلع إلى مناقشة هذا الأمر معك.
I look forward to discussing this with you.
Formal, direct
إذا كنت محتاجا إلى معلومات أكثر ...
If you require more information ...
Formal, direct
أقدر تعاملك معنا.
We appreciate your business.
Formal, direct
أرجو أن تتصل بي - رقم تليفوني هو...
Please contact me - my direct telephone number is…
Formal, very direct
وفي انتظار ردّكم، تقبلوا مني فائق عبارات الاحترام.
I look forward to hearing from you soon.
Less formal, polite
مع خالص التحية والاحترام،
Yours faithfully,
Formal, recipient name unknown
تقبلوا مني فائق عبارات الإخلاصِ،
Yours sincerely,
Formal, widely used, recipient known
كل المودة والاحترام،
Respectfully yours,
Formal, not widely used, recipient name known
تحياتي الحارة،
Kind/Best regards,
Informal, between business partners who are on first-name terms
تحياتي،
Regards,
Informal, between business partners who work together often