English | Phrases - Business | Letter

Letter - Address

Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
American address format:
Name of recipient
Company name
Street number + street name
Name of town + state abbreviation + zip code
Mr. Adam Smith
Smith's Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
Mr. Adam Smith
Smith's Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
British and Irish address format:
Name of recipient
Company name
Number + street name
Town/city name
County
Postal code
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
Canadian address format:
Name of recipient
Company name
Street number + street name
Name of town + province abbreviation + postal code
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Australian address format:
Name of recipient
Company name
Street number + street name
Name of province
Town/city name + postal code
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
New Zealand address format:
Name of recipient
Company name
Number + street name
Suburb/RD number/PO box
Town/city + postal code
Müller & Sohn GmbH
Herrn Peter Müller
Falkenstraße 28
20140 Hamburg
Deutschland
Mr. N. Summerbee
Tyres of Manhattan.
335 Main Street
New York NY 92926
Standard English Address format: name of recipient, company name, street number + street name, name of town + region/state + zip/postal code.

Letter - Opening

Αξιότιμε κύριε Πρόεδρε,
Dear Mr. President,
Very formal, recipient has a special title that must be used in place of their name
Αγαπητέ κύριε,
Dear Sir,
Formal, male recipient, name unknown
Αγαπητή κυρία,
Dear Madam,
Formal, female recipient, name unknown
Αγαπητέ κύριε/κύρια,
Dear Sir / Madam,
Formal, recipient name and gender unknown
Αγαπητοί κύριοι και κυρίες,
Dear Sirs,
Formal, when addressing several unknown people or a whole department
Προς κάθε/όποιον ενδιαφερόμενο,
To whom it may concern,
Formal, recipient/s name and gender completely unknown
Αξιότιμε κύριε Ιωάννου,
Dear Mr. Smith,
Formal, male recipient, name known
Αξιότιμη κυρία Ιωάννου,
Dear Mrs. Smith,
Formal, female recipient, married, name known
Αξιότιμη δεσποινίδα Ιωάννου,
Dear Miss Smith,
Formal, female recipient, single, name known
Αξιότιμη κυρία Ιωάννου,
Dear Ms. Smith,
Formal, female recipient, name known, marital status unknown
Αγαπητέ κύριε Ιωάννου,
Dear John Smith,
Less formal, one has done business with the recipient before
Αγαπητέ Ιωάννη,
Dear John,
Informal, one is personal friends with the recipient, relatively uncommon
Σας γράφουμε σχετικά με...
We are writing to you regarding…
Formal, to open on behalf of the whole company
Σας γράφουμε αναφορικά με...
We are writing in connection with...
Formal, to open on behalf of the whole company
Σχετικά με...
Further to…
Formal, to open regarding something you have seen from the company you are contacting
Αναφορικά με...
With reference to…
Formal, to open regarding something you have seen from the company you are contacting
Σας γράφω για να ζητήσω πληροφορίες σχετικά με...
I am writing to enquire about…
Less formal, to open on behalf of yourself for your company
Σας γράφω για λογαριασμό του/της...
I am writing to you on behalf of...
Formal, when writing for someone else
Η εταιρεία σας μας συνεστήθει ιδιαιτέρως από...
Your company was highly recommended by…
Formal, polite way of opening

Letter - Main Body

Θα ήταν δυνατόν...
Would you mind if…
Formal request, tentative
Θα είχατε την καλοσύνη να...
Would you be so kind as to…
Formal request, tentative
Θα το εκτιμούσα πάρα πολύ αν...
I would be most obliged if…
Formal request, tentative
Θα το εκτιμούσαμε αν θα μπορούσατε να μας στείλετε πιο λεπτομερείς πληροφορίες σχετικά με...
We would appreciate it if you could send us more detailed information about…
Formal request, very polite
Θα σας ήμουν ευγνώμων αν θα μπορούσατε...
I would be grateful if you could...
Formal request, very polite
Θα μπορούσατε να μου στείλετε...
Would you please send me…
Formal request, polite
Μας ενδιαφέρει να αποκτήσουμε...
We are interested in obtaining/receiving…
Formal request, polite
Θα ήθελα να σας ρωτήσω αν...
I must ask you whether...
Formal request, polite
Μπορείτε να μου προτείνετε...
Could you recommend…
Formal request, direct
Θα είχατε την καλοσύνη να μου στείλετε...
Would you please send me…
Formal request, direct
Σας ζητείται επειγόντως να...
You are urgently requested to…
Formal request, very direct
Θα ήμασταν ευγνώμονες αν...
We would be grateful if…
Formal request, polite, on behalf of the company
Ποια είναι η τρέχουσα τιμή καταλόγου σας για...
What is your current list price for…
Formal specific request, direct
Μας ενδιαφέρει... και θα θέλαμε να μάθουμε...
We are interested in ... and we would like to know ...
Formal enquiry, direct
Καταλαβαίνουμε από τη διαφήμιση σας ότι παράγετε...
We understand from your advertisment that you produce…
Formal enquiry, direct
Η πρόθεσή μας είναι να...
It is our intention to…
Formal statement of intent, direct
Έχουμε εξετάσει προσεκτικά την πρόταση σας και...
We carefully considered your proposal and…
Formal, leading to a decision regarding a business deal
Με λύπη μας, σας πληροφορούμε ότι,...
We are sorry to inform you that…
Formal, rejection of a business deal or showing no interest in an offer

Letter - Closing

Για περισσότερες πληροφορίες, είμαστε στη διάθεσή σας.
If you need any additional assistance, please contact me.
Formal, very polite
Παρακαλώ ενημερώστε μας αν μπορούμε να προσφέρουμε περαιτέρω βοήθεια.
If we can be of any further assistance, please let us know.
Formal, very polite
Σας ευχαριστούμε εκ των προτέρων...
Thanking you in advance…
Formal, very polite
Σε περίπτωση που χρειάζεστε περισσότερες πληροφορίες, μην διστάσετε να επικοινωνήσετε μαζί μου.
Should you need any further information, please do not hesitate to contact me.
Formal, very polite
Θα ήμουν ευγνώμων αν θα μπορούσατε να εξετάσετε αυτό το θέμα το συντομότερο δυνατό.
I would be most grateful if you would look into this matter as soon as possible.
Formal, very polite
Παρακαλώ απαντήστε το συντομότερο δυνατόν, διότι...
Please reply as soon as possible because…
Formal, polite
Αν επιθυμείτε περαιτέρω πληροφορίες, μην διστάσετε να επικοινωνήσετε μαζί μου.
If you require any further information, feel free to contact me.
Formal, polite
Ανυπομονώ να συνεργαστώ μαζί σας.
I look forward to the possibility of working together.
Formal, polite
Ευχαριστώ για τη βοήθεια σας σε αυτό το θέμα.
Thank you for your help in this matter.
Formal, polite
Προσβλέπω στη συζήτηση αυτού του θέματος μαζί σας.
I look forward to discussing this with you.
Formal, direct
Εάν χρειάζεστε περισσότερες πληροφορίες...
If you require more information ...
Formal, direct
Σας εκτιμούμε ως πελάτη.
We appreciate your business.
Formal, direct
Παρακαλώ επικοινωνήστε μαζί μου. Ο αριθμός τηλεφώνου μου είναι...
Please contact me - my direct telephone number is…
Formal, very direct
Ελπίζω να ακούσω από σας σύντομα.
I look forward to hearing from you soon.
Less formal, polite
Με φιλικούς χαιρετισμούς,
Yours faithfully,
Formal, recipient name unknown
Μετά τιμής,
Yours sincerely,
Formal, widely used, recipient known
Με εκτίμηση,
Respectfully yours,
Formal, not widely used, recipient name known
θερμοί χαιρετισμοί,
Kind/Best regards,
Informal, between business partners who are on first-name terms
Χαιρετισμοί,
Regards,
Informal, between business partners who work together often